รายละเอียด

Administrative Manager


Job Summary
The Administrative Manager is responsible for managing the company's administration and supporting the Sales & Marketing team. This role ensures that daily office operations run smoothly, provides administrative support to senior management, coordinates with different departments, manages office facilities and purchasing, and helps improve overall business efficiency.


Key Responsibilities

1. Sales Administration & Data Management
* Maintain accurate client records in both physical and digital filing systems.
* Track client payments and follow up when necessary.
* Prepare agency commission invoices and coordinate commission payments.
* Coordinate with lawyers and the Sales Manager to prepare and send contracts and official letters.
* Monitor and respond to the Sales Department email inbox.
* Update agency information and prepare sales reports.
* Prepare reports requested by the Director of Sales & Marketing.


2. Sales & Marketing Support
* Manage the calendar and appointments for the Director of Sales & Marketing.
* Arrange client gifts and promotional items.
* Purchase marketing materials and office supplies when required.
* Organize airport fast-track services and transportation for clients.
* Coordinate business trips for the Sales Team, including travel arrangements and expense documents.
* Support sales events, exhibitions, and marketing activities.
* Assist the Sales and Marketing team with daily administrative tasks.
* Ensure the Sales Office is clean, organized, and fully operational.


3. Executive Support
* Provide administrative support to senior management.
* Manage calendars, meetings, and appointments.
* Schedule interviews and assist with recruitment coordination.
* Prepare meeting invitations and online meeting links.
* Conduct research and collect information as requested.
* Handle confidential documents and correspondence.
* Support executives with special projects and assignments.


4. Office Administration
* Oversee daily office operations.
* Maintain office supplies, stationery, and equipment.
* Coordinate courier services, transportation, and deliveries.
* Ensure office cleanliness and proper maintenance.
* Supervise housekeeping, drivers, technicians, and other service providers.
* Coordinate maintenance, repairs, pest control, gardening, water supply, waste management, and parking.

5. Procurement
* Purchase office and operational supplies.
* Request quotations, compare prices, and select suitable vendors.
* Coordinate with suppliers and service providers.
* Monitor inventory and arrange timely replenishment.
* Maintain purchasing records and supplier information.


6. Accounting Administration
* Prepare petty cash and reimbursement reports.
* Process travel and expense claims.
* Track invoices, receipts, and payments.
* Coordinate payment documents with the Accounting Department.



7. Human Resources Support
* Coordinate employee birthday celebrations and staff activities.
* Support recruitment scheduling and interviews.

8. Facilities & Operations
* Monitor office assets, equipment, and inventory.
* Coordinate preventive maintenance and office repairs.
* Ensure the office is safe, clean, and ready for daily operations.
* Maintain operational checklists and service quality standards.


9. Event Support
* Organize company meetings, staff activities, business trips, and corporate events.
* Coordinate venues, suppliers, transportation, and event logistics.
* Support company functions and special projects.


10. Government & External Coordination
* Coordinate with government offices and external organizations.



11. Team Leadership
* Supervise and support the Administration&Sales and Marketing team.
* Assign daily work and monitor task completion.
* Improve administrative processes and office procedures.
* Ensure high-quality service and continuous improvement.

Qualifications
* Bachelor's degree in Business Administration, Management, or a related field.
* At least 5 years of experience in administration or office management.
* Minimum 2 years of supervisory or management experience.
* Strong leadership and organizational skills.
* Good communication and interpersonal skills.
* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Good problem-solving and coordination skills.
* Able to handle confidential information professionally.
* Good command of English.
* Willing to work flexible hours when required.